Shortlist Payments Scheduling allows you to organize Approved invoices into one of four upcoming payment processing cycles. Payment processing cycles are weekly and the current cut-off time is 5PM Pacific Standard Time on each Friday (times will be displayed in the time zone selected in your Settings).

If you are a Shortlist Payments customer, your Scheduled invoices will be processed starting at 5PM Pacific Standard Time on Friday. Funds will be debited from your account on the following business day (most often Monday) and will be deposited into your freelancer or vendor accounts within 3-5 business days (excluding public/bank holidays). 

If you are not a Shortlist Payments customer you can still use Invoice Scheduling to better organize your invoices into payment cycles, and then simply mark them as Paid when needed. If you'd like to learn more about how Shortlist Payments can help make your payments process more efficient, please feel free to reach out to payments@shortlist.co.

Below is an overview of how to use Invoice Scheduling.

Step 1: A new invoice is entered and will be in the New state

Step 2: You can click on an invoice to Approve or Reject it. For the purposes of this flow, we will approve the invoice. Please note that the more menu (three dots) to the right of the invoice can be used to approve payments as well. Your freelancer/vendor will receive an email to notify them of an approved payment.

Step 3: By clicking on the approved invoice, you have the option to schedule that invoice into one of four future payment processing cycles. Please note that the more menu (three dots) to the right of the invoice can also be used to schedule invoices.

Step 4: You will now see a Scheduled invoice and you have the ability to reschedule, mark as paid, or delete. Please note that the more menu (three dots) to the right of the invoice can be used to re-schedule, mark as paid, and delete invoices.

Step 5: If you are a Shortlist Payments customer, your invoices will be processed starting at 5PM Pacific Time on each Friday. When complete your invoices will be marked as Paid. Your freelancers/vendors will receive an email notification including a timeline for receiving payments in their accounts.

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