First, you will need to register to Zapier that Shortlist leverages to connect with Google Calendar and thousands of other apps.
In this tutorial, we will focus on creating a Task Start Date in Google Calendar, each time a Task is created in Shortlist.
Once you create your account, go ahead, and click on this link to add Shortlist app to your Zapier account:
https://zapier.com/developer/public-invite/4144/835a5c22b1e35fd56be5de2af2d5655b/
Note, Shortlist Zapier app is currently still in beta phase so you will need to click on the above link to get access to it.
You should see following screen. Click Make a new Zap:
Step 1. Configure Shortlist connection
From the app list, select Shortlist. While we are in the beta stage, you may see a lot of versions available. Make sure to select 1.05 as per image below.
Next Choose Trigger Event. Since we are creating a Task Start Date in Google Calendar only when new Task is created, we need to select "New Task"
Now, you should be prompted to Sign In and Continue. Go ahead and click on the blue button.
If you are using version 1.05, you will need to enter Shortlist URL.
For Shortlist URL, follow the patter in the description, <customer>.shortlist.co where customer is your account name.
Do not include "https://" or "http://"
If everything went well, you should see the following screen. Click Continue and move to Step 2.
Step 2. Configure a trigger.
Now, we need to Zapier what should trigger the action in Google Calendar.
As we said in the beginning, we are going to add new event in Google Calendar, as soon as the task is created in Shortlist.
Next, you will get a chance to test your trigger. I would encourage you to do that.
Zapier will pull some sample content from your Shortlist account. As long as you have some new tasks in your account it should work fine.
Click Test & Review, and you will get 3 recent tasks pulled.
Great, you are half there! Next we need to tell Zapier what to do when it detects that new task is created.
Step 3. Connect your Google Calendar account
Type Google Calendar and select it from the list
Next, lets' tell Google Calendar what to do. You will see that Google Calendar has made a lot of action events possible. In this tutorial we will use Create Detailed Event.
Click Continue and Select Google Calendar account.
You should see the following screen if everything went well. Click continue to Step 4 where we customize detailed event.
Step 4. Customize Detailed Event
Final step! Now we are going to customize detailed event in Google Calendar and map the fields with Shortlist.
Starting from the top.
4.1 Calendar
Select the Calendar you have linked the account with.
4.2 Summary
You can leave it blank, unless you are using a custom payments fields in Shortlist you won't need this.
4.3 Location
Again, you can leave it blank.
4.4 Description
This is optional but you can use anything from the list like Name for example.
4.5 Start Date & Time
For the Start Date & Time, pick Date Start. This is taken from Shortlist Task.
4.6 End Date & Time
For the End Date & Time, pick Date End. This is taken from Shortlist Task.
4.7 Repeat Frequency
Select a frequency(Daily, Weekly, Monthly, Yearly) to make this event repeating.
4.8 Repeat until
For example you can select Date End so that the meeting is repeating till the task ends.
4.9 Repeat How Many Times?
Enter the number of times the event repeats.
4.10 All day
Select Yes if it is an all day event, otherwise select No.
4.11 Color
This is optional.
4.12 Attendees
This email address will be invited to attend the event.
4.13 Visibility
Let the default option be selected.
4.14 Use Default Reminders
Select Yes or No depending on whether you want use default reminders or not.
4.15 Reminders
This can be left blank as it is optional.
4.16 Minutes Before Reminders
This can be left blank as it is optional.
4.17 Show me as Free or Busy
This can be left blank as it is optional.
4.18 Guests can modify Event
This can be left blank as it is optional.
Step 5. Pushing your Zap live.
When everything is you should screen as per below.
Now the last step is to turn your Zap ON. Now with every task created there will new event created in Google Calendar.
To learn more about other Shortlist features, check out help.shortlist.co.
If you have any configuration changes you'd like to make to your account, please use this link to submit a change request: https://shortlistco.typeform.com/to/B7d8Qs.
Let us know if you have any questions or need additional support by emailing us at support@shortlist.co